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Why is there a separate section for mail distribution? Who has access?

The “Mail distribution” area is only visible to people who have the “Distribute mail” right (from Abo Plus). By default, the “Mail distribution” authorization group is provided for this purpose, which already contains the necessary rights. Administrators also have access to this area by default and can distribute mail.

It is also possible to create a new authorization group and assign it the “Distribute mail” right. All members of this group will then also see the Mail Distribution area.

This area is upstream because the mail arrives here first but still needs to be distributed. Only after successful distribution do the documents reach the Mailbox or Invoices areas (in the case of invoices or reminders). Only the persons or groups to whom the document has been assigned will then have access to it.

Mail can be distributed to groups (distribution groups) as well as to individuals. We recommend always using groups, as this ensures that:

- Documents can be found and edited by multiple people

- Documents remain findable even after individual employees leave the company